Privacy Policy of The New Quarterly Literary Society Inc.

The New Quarterly (TNQ) takes your privacy very seriously and is committed to protecting your privacy and the confidentiality of any personal information that you may provide to us.

This privacy policy describes TNQ’s policies and procedures on the collection, use, and disclosure of your personal information with respect to the TNQ and its website.

 

1. What is “personal information”?

It is any information about a specific, identifiable individual, including such commonly available details as name, address, and telephone number (This does not include business contact information such as your business card details.).

 

2. Our collection of your personal information

By choosing to access our website or completing one of our forms and choosing to provide us with your information, you are consenting to our collection, use, and disclosure of your personal information as set out in this policy. We will collect only the personal information necessary for the purposes outlined in this policy, with your knowledge and consent. This may be with your express consent, for example, where you voluntarily provide information by your registration on our website or on a form at an event, for purposes you clearly understand and accept, such as your purchase of one of our products or event registration.

 

3. Collection of personal information

Personal information that we collect may include details such as your name, address, mobile phone number, email address, and answers to certain questions. If you purchase products or register for an event, we or our agent will collect your credit card details and other payment, shipping, and like information, which will allow TNQ and its agents to process the transaction. TNQ may also request your preferences for receiving further marketing or promotional material.

The choice of how much information you provide is your decision. TNQ may require certain information from you in order to provide the services or conduct the programs and events.

 

4. Purposes for collection of your personal information

TNQ and its agents collect personal information from you to send you information about TNQ, products it may offer and about how to become involved in or attend our promotions, events, programs, or other initiatives undertaken by TNQ, and to complete sales to you of our products or event registrations.

TNQ may use your personal information to send you promotional information about our new products and events. If TNQ does undertake such activities, you will be provided with an opportunity to decline to receive any further communications from TNQ.

In addition, if you choose to register on our website and provide us with your personal information, we may include your name and details on our website. If you do choose to register, you are agreeing that your personal information:

i) may be displayed or included on our website; and
ii) may as a result be identified, recovered, and displayed by various search engines.

In certain circumstances, we may give you the option to keep your website registration information private. Where we do so, we will endeavour to ensure that your information will not be available to internet search engines.

 

5. Disclosure of your personal information to third-party providers

Some of the functions and services relating to the purpose for which you have provided personal information may be outsourced to our third-party external service providers, such as credit card processors, marketing firms providing our promotions to you, and parties shipping our products to you for your purchases.

When we contract with external service providers, we obtain their promises to keep your personal information securely and use your information only as necessary to fulfill that contract (such as for delivering or shipping a product to you).

TNQ will not use or disclose your personal information except in accordance with this Privacy Policy unless you have consented to the use or disclosure, or where disclosure is necessary to prevent injury to life or health, to investigate any suspected unlawful activity, or where the use or disclosure is required or authorized by law.

Note that some of our third-party providers may be located outside Canada, and in that event, some of your personal information may be seen by foreign governments or their agencies.

 

6. Security of your information

TNQ takes the security of your personal information seriously, and all personal information we collect is kept as securely as our own proprietary and confidential information, including that your personal information is protected from misuse and loss and from unauthorized access, modification, or disclosure. For example, your personal information is maintained in a secure environment that can be accessed only by authorized personnel. However, no data transmission over the internet or information stored on servers accessible through the internet can be guaranteed to be fully secure. Note that TNQ does not store credit card information.

7. Access and correction of personal information

Access to personal information 

You may request access to your personal information collected through our website at any time. Please send an email to managingeditor@tnq.ca. However, there may be some legal or administrative reason why access is denied or amendment refused. If this is so, we will provide you with the reason why.

Correction of personal information

If you believe any of your personal information held by TNQ is not accurate, complete, or up to date, we will take reasonable steps to correct the information. To request that your personal information be corrected or updated, please send an email to managingeditor@tnq.ca.

TNQ is not responsible for the privacy practices or content of any other website that is linked to our website, or for the privacy practices of any third-party social media or other service providers that you can access through our website. We encourage you to read the privacy policies of those websites and third-party service providers.

 

8. Your visit to our website 

Our website uses cookies (small data files that we store on your computer) to collect anonymous traffic data and also to improve your experience with our website (e.g., to keep you logged in if you request this). You can remove or block cookies using the settings in your browser, but this may impact your ability to use the website.

This information does not in itself identify individuals and is used to measure the number of visitors to our site and how it was navigated. This information assists us to make the website more useful to you.

 

9. Changes to this Privacy Policy

This privacy policy may change from time to time, particularly as new rules, regulations, and industry codes are introduced. Any changes to the Privacy Policy will be posted on TNQ’s website. If we consider that the changes are material, we will notify you by email.

 

10. How to contact The New Quarterly

If you have any concerns or questions about our privacy policy or practices, please contact managingeditor@tnq.ca.